Accounting Assistant / Bookkeeper Resume Example

Real document built with CVPro · Updated 2026 · Optimised for ATS filters

👆 Tap any template to see the same resume in a different design

Wayne Sullivan

Accounting Assistant

✉ cindy.portillo@email.com📱 +1 555 2363📍 Omaha, NE

Profile

Accounting Assistant with 4 years in bookkeeping and reconciliation. Handle daily purchase, sales and banking entries for three companies, with monthly reconciliations and month-end close support.

Skills

Bookkeeping

Bank reconciliations

Advanced Excel

Electronic invoicing

Accounts payable

Accounting systems

Education

Accounting Technical Diploma
Community Technical College · 2021

Electronic Invoicing Course
Ministry of Finance · 2023

Languages

SpanishNative

EnglishBasic

Professional Experience

Accounting Assistant

Integrated Accounting Services · 2022 – Present

Records daily purchase, sales and banking transactions for three portfolio companies.

Prepares monthly bank reconciliations, identifying and clearing open items.

Manages electronic invoicing and accounts payable tracking for each client.

Supports the staff accountant in preparing information for month-end close.

Administrative Accounting Clerk

Eastern Trading Company · 2021 – 2022

Filed and organised supporting accounting documentation under tax requirements.

Supported petty cash control and minor expense reconciliation.

Entered vendor invoices into the system for subsequent review.

Certifications

Electronic Invoicing — Ministry of Finance, 2023

💡 Why this resume works

Concrete scope: three portfolio companies, not "accounting support".
Current compliance: electronic invoicing, mandatory in the country.
Value-adding task: reconciliations with item clearing.
Honest junior profile: "supports the staff accountant", role not inflated.
Hard skills first: Excel and accounting systems before soft skills.

How to write an accounting assistant resume that proves accuracy

Accounting assistant, accounting clerk, bookkeeper — it is the entry point into accounting, and the accountant hiring wants someone who will not introduce errors into the books. They do not expect advanced tax judgment. They expect order, accuracy and command of the software. Your resume must demonstrate you are meticulous with details, starting with the resume itself.

What the accountant looks for in an assistant

Accounting software you know. QuickBooks (Online or Desktop), Sage, NetSuite, Xero, SAP. Name it — switching systems costs training time.
Real Excel. Pivot tables, VLOOKUP or XLOOKUP, reconciliations in spreadsheets. "Intermediate Excel" says nothing; "monthly bank reconciliations for 4 accounts in Excel" does.
Processes you have run. Invoice entry, AP and AR, bank reconciliations, month-end close support, expense reports, payroll support, 1099 prep. With volume: invoices per month, accounts reconciled.
GAAP basics and compliance awareness. You do not need to be a CPA, but knowing debits from credits, accruals and documentation standards matters.
Education. Associate or bachelor's in accounting, in progress or complete, with school and year or current semester.

Mistakes that get an accounting assistant resume rejected

Numeric or formatting errors on the resume itself. Dates that do not add up, misaligned columns, typos. Instant disqualification for a precision role.
"Supported the accounting department" with no detail. State the processes you ran: "entered 300+ vendor invoices monthly and reconciled 3 bank accounts".
Not naming the software. ATS filters search for the product name. If you used QuickBooks and did not write it, the system counts it as never happening.
Confusing assistant with accountant. Do not claim sign-off authority or tax responsibility you did not have. The hiring accountant catches it in the first question.
Omitting education in progress. If you are studying accounting, list current semester or credits. It is what justifies the assistant role.

Keywords accounting ATS filters look for

Use them only where they are true for you: the filter searches for them, but the recruiter verifies them in the interview.

accounting assistantaccounting clerkbookkeeperaccounts payableaccounts receivablebank reconciliationmonth-end closeinvoice processingQuickBooksExcelpivot tablesVLOOKUPgeneral ledgerjournal entriesexpense reportspayroll1099GAAPdata entryERP

Want to know whether your current resume uses these keywords and whether ATS filters can read it? Analyze it free — three checks a day, no sign-up.

If you are studying accounting and want your first role

Your internship, even a short one, is experience: detail it by process. If you kept the books for a family business, a student organization or a small club, list what you actually did. Invest in an Excel certification — it is the first thing tested in the practical exam. Mention the accounting software your program taught; many schools use the same systems employers do. A QuickBooks certification, available online, is one of the fastest credibility boosts for this role.

Frequently asked questions

How do I write an accounting clerk resume with no experience?

Lead with coursework and current semester, internships detailed by process, an Excel or QuickBooks certification, and any real bookkeeping (family business, club treasurer). Accountants hire for precision and willingness to learn.

Should I write accounting assistant, clerk or bookkeeper?

Use the posting's term. In your summary you can cover them: "Accounting assistant (bookkeeping and AP/AR)" so filters match the variants.

What if I have not finished my degree?

List current standing and expected graduation: "BS Accounting, expected May 2027, 90 credits completed". It is a valid credential for an assistant role.

How do I prove Excel skills?

With an example of what you produced (a reconciliation, a pivot-table report) and a certification if you have one. Avoid self-ratings with percentages or stars.

Is a QuickBooks certification worth it?

Yes — it is inexpensive, online, and directly matches what most small and mid-size employers use. It often decides between two similar entry-level candidates.

Your resume can look like this in 10 minutes

Answer 14 questions and the AI builds your resume from your real experience. Nothing invented.

⚡ Create my resume — from $4.99

More examples by profession

Nursing Assistant Staff Accountant Civil Engineer Elementary School Teacher Customer Service Representative See all 60 examples →